These Terms of Use govern access to and use of Hired by VITO, the HR Information System used by VITO Business Services Asia Inc. and its related entities.
By accessing or using Hired by VITO, you agree to these Terms of Use.
1. Authorized Use Only
Hired by VITO is intended only for authorized applicants, new hires, employees, HR personnel, managers, finance/payroll personnel, and other approved users. Users may only access the platform using the email address and access rights approved by the company.
2. Account Security
Users are responsible for keeping their login credentials secure. Users must not share their password, invite link, public offer link, or account access with another person. If a user suspects unauthorized access, they must immediately notify HR or the system administrator.
3. Accuracy of Information
Users must provide true, accurate, complete, and updated information. Users must not submit false, misleading, altered, fraudulent, or unauthorized documents.
4. Document Uploads
Documents uploaded to Hired by VITO may be reviewed by authorized HR personnel. Submissions may be approved, rejected, returned for correction, or marked as not applicable. Uploading a document does not automatically mean that the document has been accepted as official. HR approval may be required.
5. Acceptable Use
Users must not:
- Access records that do not belong to them
- Attempt to bypass security controls
- Share confidential information without authorization
- Upload malicious files, unlawful materials, or false documents
- Misuse the platform for non-HR or unauthorized purposes
- Interfere with the operation or security of the system
6. Role-Based Access
Access to features and records depends on the user's assigned role. The company may grant, modify, restrict, suspend, or revoke access at any time.
7. Public Links and Invite Links
Some job offer, onboarding, or invite links may be accessible without login but are secured by unique tokens. These links are intended only for the recipient and may expire or be disabled.
8. Company Records
Information, documents, approvals, audit logs, and records submitted through Hired by VITO may form part of official company records, subject to HR review and applicable policies.
9. No Guarantee of Employment
Access to Hired by VITO, submission of documents, or completion of onboarding requirements does not by itself guarantee employment, continued employment, deployment, or assignment unless confirmed by the company through official channels.
10. Monitoring and Audit
The company may monitor platform activity, access logs, uploads, approvals, and changes for security, compliance, audit, and HR administration purposes.
11. Suspension or Termination of Access
The company may suspend or terminate access for security reasons, policy violations, separation from employment, completion of onboarding, or other legitimate business reasons.
12. Changes to Terms
These Terms of Use may be updated from time to time. Continued use of Hired by VITO after updates means the user accepts the revised terms.
13. Contact
For questions about these Terms of Use, users may contact HR or the designated system administrator.